This article is intended for Administrator User Roles. What is a User Role? 
Accounts Payable (AP) Feed Management is the processing and transfer of invoice data from Veroxos into your organizations AP solution.
Veroxos is solution-agnostic and can integrate into any AP solution that supports SFTP, Rest API, EDI or XML import.
The main benefit of this feature is the ability to fully automate invoice creation within your AP solution with a single data feed. Taking the administration out of manual processing, auditing and cost allocation.
For technical guidance on how to configure AP integration, see help article: ‘AP Integration ’
How does it work?
Prior to any transfer of invoice data from Veroxos to your systems, all invoices go through the Veroxos audit treatment to ensure accuracy and compliance. For more information on this process, see help article ‘Invoice Management ’.
Once the invoices have been processed and are ready to be shared for payment, there are three options available to share this data:
Option 1: Invoice Batching – Direct AP Integration (recommended/preferred)
Each organization has unique requirements for AP integration, our account management team will scope this solution with your stakeholders. The Veroxos solution is able to format the incoming data feed to your system's specifications.
The feed will include all mandatory data fields for your solution to create the invoices. Veroxos can support invoice batching or single invoice creation.
If Veroxos is managing many accounts, batching allows the solution to create multiple invoices per transaction, improving solution efficiency.
Option 2: Single Invoice – Direct AP Integration
This option follows the same technical principles as outlined in option 1 but is for the creation of a single invoice per transaction.
Option 3: Single Invoice – Email
If the volume of accounts is low, Veroxos can email the required data to an address of your choosing. Veroxos does not recommend this method given the security limitations of email.
Transaction Frequency
The transaction frequency can be set by your organization for option 1 & 2 (AP integration). We recommend that this at least matches your payment cycles to ensure vendors are paid as timely as possible.
For option 3 (email), these are shared in real-time following individual invoice processing.
Reporting & Dashboards
Veroxos provides an AP dashboard to company administrators which displays all transactions. Each transaction includes a unique ID as well as the contents of the transaction. This data can be easily exported and shared.
Every transaction includes an email notification. We recommend that operational teams and AP teams are notified each time the feed is shared.
Payment Feedback
We recommend implementing a feedback process that notifies the Veroxos solution when an invoice has been paid or payment has been scheduled.
During AP integration scoping, your account team will share best practices and work with you to implement a feedback process.
The feedback data is displayed for each invoice and can include useful data including payment date, transaction ID, SAP reference, payment memos etc.
AP Integration
During the onboarding process, your Veroxos point of contact will guide your AP team through the setup.
To learn more about AP integration, check out the help article 'Accounts Payable Integration '